A viable digital transformation strategy requires well-founded decisions regarding solutions, partners, and project approach. To make these decisions with confidence, the organization, requirements, and target vision must first be methodically refined and structurally prepared.

Choosing the right IT or ERP solution is one of the most important decisions for a company’s future viability. Incorrect or premature decisions lead to inefficient processes, high costs, and acceptance problems within the organization. A sound evaluation and structured project preparation lay the foundation for a successful implementation and sustainable digitalization.

• Top executives must strategically decide which IT or ERP solutions best align with the company strategy.
• IT and project managers need methodical support to evaluate market options and minimize risks.
• Project teams are faced with the challenge of considering technical, organizational, and economic criteria.

With Z-PUNKT’s evaluation and project preparation services, you receive a structured vendor selection process, comprehensive project preparation, and well-founded decision management for a successful digital transformation.

Preliminary Selection IT Evaluation and  RFI/RFQ
For IT and project managers who want to carry out an initial tender and define a shortlist of potential providers.

• Creation of RFI documents: critical requirements, vendor profiles, reference inquiries, budget inquiries, etc. (approx. 5–10 vendors)
• Initial tender and evaluation of vendor responses
• Selection and reduction to an initial shortlist (approx. 3–4 vendors)

Final Selection IT Evaluation, Beauty Contest and Conference Room Pilot
For IT and project managers who want to evaluate the shortlisted providers in depth and make a final choice of provider.

• Execution of structured vendor presentations (Beauty Contest with shortlisted vendors)
• Selection of the top 1–2 vendors for the Conference Room Pilot (CRP)
• Process workshops for final vendor assessment based on a detailed script

Budget-Scope Agreement incl. Project Readiness Check
For executives, IT, and project managers who want to make a final decision and prepare optimally for implementation.

• Negotiation of budget and contractual framework with the preferred vendor
• Project Readiness Check: review of organizational and technical readiness aligned with the vendor’s implementation approach
• Planning of the implementation project (scope, project phases, organization, budget)

Our PMO services ideally complement the evaluation with operational support throughout the entire selection process: from RFI coordination, to the preparation and follow-up of workshops, handling of NDA processes and feedback analyses, all the way to structured documentation of results and a solid basis for decision-making. Our PMO specifically relieves your project team – in research, administration, moderation, and reporting – so you can focus on the essential decisions.

• INTEGRATED: As complementary support within a Z-PUNKT consulting mandate – billed by effort or available as a flat rate
• STAND-ALONE: As an independent PMO-as-a-Service offering without a consulting mandate – flat rate based
• FLAT RATES: From XS to XL – tailored to your needs

• Structured decision-making foundation for your IT and ERP selection
• Risk minimization through field-tested methods
• Increased project readiness and more efficient implementation
• Independent expert assessments with best practices from numerous IT projects